Buffalo Lodging Associates

  • Accounts Payable Clerk

    Location Name Buffalo Lodging Associates, LLC
    Job ID
    2018-1952
    Location
    US-NY-Buffalo
    Type
    Regular Full-Time
    Department
    Finance
  • Overview

    General Summary:

     

    Compiles and maintains accounts payable records.

    Responsibilities

    Principal Responsibilities:

     

    • Pay all bills promptly and accurately after verifying that they have all of the supporting documents.
    • Coordinate receiving tickets, purchase orders and invoices for proper coding and signature approval.
    • Ensures that all bills are accurate as to items, prices and extensions.

     

    Job Duties:

     

      • Problem Solving- Identifies and resolves problems in a timely manner. Develops alternative solutions, uses reason at all times.  Makes timely decisions while exhibiting sound judgment.  Includes appropriate people in decision making process.
      • Project Management – Prepares and supports those affected by change, monitors transition, and evaluates results.  Provides research on special projects as well as preparing reports for various department heads upon request. Prepares and completes all month end responsibilities.  Prepares invoice deduction notices as necessary.
      • Communication - Demonstrates group presentation skills. Speaks clearly and persuasively in positive or negative situations. Writes clearly, and has the ability to read and interpret written information. Communicates change effectively.  Communicates and resolves issues of outside parties. Maintains an open line of communication between vendors and management.  Answers all vendor inquiries and analyzes their accounts.
      • Team Work – Exhibits objectivity and openness to the views of others and contributes to building a positive team spirit.  Upholds organizational values, treats people with respect and promotes a harassment free environment.  Assists in monthly closings.
      • Quality Management – Aligns work with strategic goals, looking for ways to improve and promote quality while demonstrating accuracy and thoroughness. Strives to increase productivity.
      • Adaptability – Able to deal with frequent change, delays or unexpected events, changing approach or method to best fit a situation.
      • Initiative - Take independent actions and calculated risks, meets challenges with resourcefulness, generates suggestion for improving work and takes responsibility for own actions. Delegates work assignments, sets expectations and monitors delegated activities. Asks for and offers help when needed. Files and stores appropriate reports daily.
      • Compliance – Maintains strict confidentiality of all financial information.  Ensures that all accounts remain current.
      • Business Acumen – Understands business implications of decisions, aligns work with strategic goals. Maintains records of payments and ensures vendors files are in proper order.
     

    Qualifications

    A Bachelor’s degree (B.A) from a four year college or university; or one to two years related experience is preferred. Ability to develop an understanding of concepts, practices, pre-established guidelines and procedures used by the company in relation to guest service is necessary.  Computer knowledge including intranet, Property management system, AS400, WORD, and EXCEL is strongly preferred.  Must have valid drivers license, and acceptable driving history subject to company approval.

     

    Benefits:

     

    At Buffalo Lodging, we are committed to keeping our most important assets – our employees – healthy, happy and productive. To achieve this, we offer a comprehensive benefits package to full time employees that includes the following:

    • Medical & Dental Insurance
    • 401(k) savings plan
    • Life Insurance
    • Supplemental Life Insurance
    • Flexible Spending Plans
    • Short Term Disability Insurance
    • Employee Assistance Programs

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